Employee Resources
Use the following links for assistance in each area:
Benefits
The State of Minnesota offers a broad base of programs available to benefits eligible employees and their eligible family members. Here you will find information on each of these programs to help you make the most of your benefits package.
Insurance Benefits – medical, dental, vision, life insurance, disability, pre-tax benefits
Employee Assistance Program (EAP) – 1-800-657-3719 or 651-259-3840
EAP offers free confidential help in areas such as counseling, childcare and home repair searches, financial and legal services, and much more.
Retirement
Mandatory and Voluntary Retirement Plans Brochure
For eligible AFSCME, classified MAPE and MMA, MNA, MGEC, Managerial and Commissioner’s plans.
Defined Benefit Plan
Minnesota State Retirement System (MSRS)
For eligible Faculty, Administrators, Unclassified MMA and MAPE (2 options)
- Defined Contribution Plan
Individual Retirement Account Plan is the mandatory retirement plan for faculty, system administrators and unclassified members of MAPE and MMA. An employee becomes eligible to contribute to the plan if he or she works 25 percent or more of a full-time position. Once an employee meets the eligibility requirement, enrollment in the Individual Retirement Account Plan is automatic. Note: Individuals who have prior service in one of the State’s defined benefit plans will automatically be enrolled in the Teachers Retirement Association plan rather than the Individual Retirement Account Plan upon initial eligibility.
- Defined Benefit Plan
Teachers Retirement Association (TRA) is an option for faculty, Administrators and unclassified MMA and MAPE members who wish to participate in a Defined Benefit Plan in lieu of the Individual Retirement Account Plan. Eligible employees have one year from the date they become eligible to participate in a retirement plan to make an irrevocable election to participate in the Teachers Retirement Association, rather than the Individual Retirement Account Plan. Participation in the Teachers Retirement Association is effective from the date of election. Any contributions made to the Individual Retirement Account Plan prior to the election remain in that plan until the employee retires or terminates service with the system. Individuals who are automatically enrolled in the Teachers Retirement Association upon initial eligibility will also have up to one year after eligibility to elect coverage under the Individual Retirement Account Plan In lieu of Teachers Retirement Association coverage.
Faculty who initially attain tenure or unlimited status will have another opportunity to elect TRA within one (1) year of attaining such status. Further information about this election will be mailed to eligible faculty by TRA.
For eligible Faculty, Administrators, Unclassified MMA and MAPE
Supplemental Retirement Plan is the mandatory plan for all faculty and unclassified employees with two years of full-time service. Employee contribution limits are established by language in applicable bargaining agreements and personnel plans. The employer contribution is equal to the employee contribution amount.
Optional investment programs for all employees (Sign up for these on-line through Employee Self Service)
- Deferred Comp (457(b)
- 403(b) Plan
Planning to Retire?
- Go to State Retirement for more information
- Contact Jodi Phelps Jodi.phelps@minnesotanorth.edu 218-550-2534
- Contact your pension provider
- MSRS – 1-800-657-5757
- TRA – 1-800-657-3669
- IRAP – 1-800-682-8969
- Provide supervisor written retirement notice
Some forms need Adobe® Acrobat® Reader for your computer, a free download is available on the Adobe web site.
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INSURANCE
- Change Insurance due to a Qualifying Event
- Additional Life Insurance, Short/Long Term Disability, or Accidental
- Managing Your Beneficiary
PAYROLL
- Holiday Pay Calculation – AFSCME / Holiday Pay Chart – AFSCME
- Holiday Pay Calculation – MAPE / Holiday Pay Chart – MAPE
- Parking Payroll Authorization Policy and Procedure
- Parking Waiver
- Administrators Annual Leave Conversion Request Form
OTHER FORMS:
ADA Reasonable Accommodation
More information about Reasonable Accommodations
Harassment Discrimination Complaint Form
Volunteer Coaching Release of Liability Form
Minnesota North College
Mission: Minnesota North College prepares lifelong learners and engaged citizens through inclusive, transformative experiences reflecting the character and natural environment of our region.
Vision: Minnesota North College will be the premier provider of life-changing education and the catalyst for regional prosperity.
System Organization and Administration
1B – Equal Education and Employment Opportunity
1B.0.1 Reasonable Accommodations in Employment
Form: ADA accommodation-request-form
1B.1Equal Opportunity and Nondiscrimination in Employment and Education
1B.1.1 Report/Complaint of Discrimination/harassment Investigation and Resolution
Form: Harassment/Discrimination Complaint Form
1B.1.2 Preferred Name
Form: Request Form
1B.2 Affirmative Action in Employment
1B.3.1 Response to Sexual Violence and Title IX Sexual Harassment
1B.4 Access and Accommodation for Individuals with Disabilities
If you need to request an accommodation, please reach out to:
Carmen Bradach, Vice President of Human Resources
carmen.bradach@minnesotanorth.edu
218-550-2502
Form: Request form for Reasonable Accommodation under ADA
1C – Code of Conduct & Ethics
1C.0.1 Employee Code of Conduct
1C.0.2 Respectful Workplace
1C.2 Fraudulent or Other Dishonest Acts
If you experience or witness harassment, discrimination or fraudulent acts, please report to:
Charlotte Peterson, Vice President of Human Resources
charlotte.peterson@minnesotanorth.edu
218-550-2502
Other Policies and Procedures:
Volunteer Coaching Release of Liability Form
Volunteer Agreement Form Non Coaches
Weather/Short Term Emergency Closings
Re-Employment of Early Retirees
Board Early Separation Incentive Program
Credentialing (Faculty)
Credentialing Website
Teaching & Learning Competency Requirement (TLC) Credit Courses: SMSU
Prohibition of Alcohol and Drug Use by State Employees
Acceptable Use of Computers and Information Technology Resources
Voting Leave and Other Election Topics
Family and Medical Leave Act (FMLA)
Business Services
All Business Services forms can be found on the J Drive.
Equity, Diversity and Inclusion Plan
Minnesota North Faculty and Staff Directory
Academic Calendar (2023-2024)
Employee Self Service website allows employees to view paystubs, make charitable contributions, manage direct deposit and deferred comp and/or 403b TSA savings plans, view benefits, manage W-4 and access W-2 forms.
Search Committee Packet
Confidentiality Agreement Form
Search Advisory Committee Handbook
Contact Donna Hoag with questions at:
218-403-9216
Tuition Waiver Matrix | Tuition Waiver Guidelines
MAPE Form to Apply for Tuition at a University
All users of tuition waiver benefits must submit their tuition waiver application on-line no later than 10 days following the start of the course.
Graduate tuition waiver, including applied doctoral program tuition waiver, for employees is subject to taxation up to an annual limit of $5,250.
AFSCME Council 5 Contract
1-800-652-9791 or (651) 450-4990
MAPE (Minnesota Association of Professional Employees) Contract
1-800-652-9721 or (651) 227-6457
MMA (Middle Management Association) Contract
1-800-642-2373 or (651) 222-3811
MSCF (MN State College Faculty) Contract
1-800-377-7783
Commissioner Plan
Managerial Plan
Administrator Plan
Minnesota North College is an affirmative action, equal opportunity employer and educator.
Worker’s Compensation Forms
Employees and Student Workers must complete all of the following four forms when reporting an injury:
Student worker injury (FWS) must also complete this form: STUDENT WORKER FORM
Supervisors: Please use the Supervisor Checklist every time you have an injury reported: Supervisor Checklist